Xylo Dashboard

Xylo Dashboard

Xylo Dashboard is an AI-powered relationship management platform designed for financial advisors to monitor client health, surface risk signals, and prioritize high-impact actions. It helps advisors stay proactive, timely, and client-focused at scale.
mY ROLE

Product Design
UX Research

TEAM

CEO
Design Manager
Engineers*3

DOMAINS

System Design
Visual Design
UX research

TOOLS

Figma
Zeplin
Jira

TIMELINE

3 Months

Background

In 2025 alone, the financial advisory industry lost nearly $2B due to client churn and advisor attrition.

At first, I assumed performance or market volatility was the cause, but as I dug deeper into industry reports and spoke with advisors, a different story emerged. I learned that most advisors aren’t struggling with numbers. They’re struggling with relationships.
Through my research, I found that financial advisors manage dozens or even hundreds of client relationships, each with different financial goals, engagement patterns, and risk profiles. Critical client signals are often scattered across CRMs, emails, notes, and calendars, making it difficult to identify declining engagement, anticipate client needs, and take timely action. By the time an issue becomes visible, it’s often already too late.
When I interviewed financial advisors directly, one insight came up again and again: trust is everything.
Advisors told me that trust is what keeps clients loyal and drives referrals.

“The numbers are easy. The hard part is understanding what my clients need from me at the right moment and communicating it clearly.”

— Mr. Bob, Financial Advisor
That gap is where I saw the opportunity. I realized advisors don’t need more data, they need help understanding what matters right now, who needs attention, and how to act in a way that builds trust.

Those insights led me to ask:

How might we help financial advisors turn complex client signals into clear, confident actions that build trust?

What We Wanted Xylo to Solve

Develop a relationship management tool that will:

Reveal relationship health and risk signals: Help advisors quickly identify the right client and act with confidence
Unify fragmented communication information: Help advisors communicate with different clients in the most appropriate way
Guide communication approach and trust judgment: Help advisors make more confident decisions around relationship strength and trust

Solution Features

The Xylo homepage is designed as a daily command center for financial advisors. Its primary goal is to help advisors quickly understand portfolio health, identify at-risk relationships, and take the right next action.
The Top Actions is designed to help financial advisors focus on what matters most right now. Rather than presenting raw alerts or generic tasks, the page prioritizes relationship-driven actions.
A relationship intelligence layer that translates behavioral signals, preferences, and concerns into clear guidance on how an advisor should engage with this client.

Challenge 01

How might we help financial advisors quickly find the right client
and act with confidence?

Our Initial Approach

Separating “Who the Client Is” from “How to Work With Them”

We hypothesized that placing too much information on a single page could increase cognitive load, making it harder for advisors to quickly locate the insights they need.
By separating different types of client insights, we aimed to make information easier to scan, understand, and act on.
For our first exploration, we divided insights into two pages: Personality Page and Relationship Page.

What We Found Out

Advisors don’t think in “personality vs. relationship.” They think in “How do I approach this client, right now?”

To validate our initial design assumptions, we conducted tree testing and usability testing with financial advisors.
These methods allowed us to evaluate whether our information structure aligned with advisors’ mental models during real decision-making tasks.

Final Solutions

Combine the Relationship Page and Personality Page into a unified Client Dossiers experience

Because advisors think in terms of immediate approach and next action, we unified personality and relationship insights into a single view.
The Client Dossiers page focuses on browsing, filtering, and selecting clients, and the Client Profile page supports deep understanding, relationship context, and action planning.

Introduced color-coded Heartkey insights

The six Heartkey dimensions were visually differentiated using distinct color treatments. This allowed advisors to quickly scan emotional tone, communication preferences, relationship warmth, and decision style.

Challenge 02

How might we help advisors understand, trust, and refine AI-generated messages without disrupting their workflow?

Trust & Control in AI-Generated Messages

When using the AI draft generator in Xylo’s Top Actions, financial advisors lacked confidence in adopting AI-generated messages due to limited transparency and control.

Indicate why the draft was suggested

Made the AI’s decision-making transparent by showing how Heartkey signals and client context informed each suggested draft.

Real-time adjust writing tone

Adding the new feature which enabled advisors to adjust writing tone inline, allowing refinement without losing authorship or control.

{ Key Learnings }

{ Key Learnings }

Constraints drive focus

Limited time and budget encouraged high-impact prioritization over complexity, reinforcing that an MVP is a starting point that evolves through continuous iteration.

B2B UX prioritizes efficiency

This project deepened my understanding of role-based workflows, decision-support design, and data visualization and core considerations in B2B SaaS products.

Organization enables collaboration

Keeping design files well organized and clearly structured is essential for effective handoff, as engineers need to quickly locate the right files and specifications to implement designs accurately.

xinjianlidesign@gmail.com